Is your Gmail inbox full of emails? Try these 5 tips to start your Gmail inbox fresh in the coming New Year.
In addition to receiving official or important emails, your Gmail inbox can be filled with other promotional and advertising emails. If you’re planning to organize your email inbox, here are a few things we want you to know. From cleaning up spam emails, archiving bulk emails to keeping your messages safe, here are 5 Gmail tips and tricks you need to know.
1. Eliminate spam
Gmail automatically keeps your inbox free of spam and unwanted emails with the help of artificial intelligence. According to a Google blog post, Gmail protects users from nearly 15 billion unwanted messages a day, blocking more than 99.9% of spam, phishing, and malware. But if a message does appear that passes the filters, you can report it as spam by checking the box next to your message, then clicking the Report Spam icon. Plus, if you’re already in the message, it’s just a click away on the Report Spam button.
2. Archive emails in bulk
You can minimize the number of emails you’re seeing by archiving them in bulk. All you need to do is search for the email address whose emails you want to archive on your desktop, then look at the checkbox at the top left of your computer screen, under the ‘From’ search filter. You can check that box to select all emails, or click the arrow to select only read, unread, starred, or unstarred emails. Once that’s done, hit Archive to remove them from your inbox view without deleting them entirely.
3. Mute email threads
If your email discussion is going to be long, you can mute the thread so you don’t see all the updates in your inbox and these emails are instead sent to the ‘All Mail’ label. On desktop, check the box to the left of your message in your inbox, click the three-dot menu near the top of the page, and select Mute. On mobile, tap on the message, click the three-dot menu at the top right of your screen, and select Mute.
4. Separate incoming emails by creating multiple email addresses with a plus sign
You use your Gmail address for so many things: making plans with friends and family, tackling professional projects, and keeping track of online purchases, just to name a few. When all those updates end up in your inbox, an easy way to deal with them is to sign up for stuff using different forms of your email address with a simple plus sign. For example: if you sign up for a gym membership with your email firstname.lastname@example.org, you can set up a filter or label to designate emails that come from your gym.
5. Keep your messages safe
It is very important to keep your emails private and secure. Take steps to protect your entire Google Account by performing a Security Checkup and a Privacy Checkup, then take the recommended actions like choosing a strong password, enabling two-factor authentication, and adding your account recovery info so you never get blocked.